Wedding Vendor Checklist

Photographers, DJ, florist, bakery. It takes a whole team to make your dream day come to life! When it comes time to book vendors for your wedding, it’s important to keep in mind your personal taste and preferences. While there are many amazing vendors in the wedding industry, you want to select vendors who match your style and needs. We’ve put together a wedding vendor checklist to help you cover your bases when searching for your perfect vendors.

1. Venue

A wedding venue for the ceremony and reception can be one of the most influential aspects of wedding planning. No matter how many obstacles there are, make sure you have a vision of what you want. If you want a modern wedding, look at restaurant spaces or galleries. If you want to incorporate a natural element to your wedding, check out venues that have outdoor spaces.

If you are working with a budget, think about what is included with the venue. Wedding packages at specific venues can include many things to add to the experience such as:

  • Linens
  • Tables
  • Seating
  • Champagne
  • Wedding items
  • Finishing touches and more!

In San Diego, Grand Tradition Estate & Gardens offers wedding packages to accommodate all aspects of a wedding including three beautiful ceremony sites and the two reception venues to choose from, all set in luscious 18-acre gardens. Our San Diego wedding venue take details into account that are important for having the perfect day. Make sure to pick a wedding and reception venue that is able to offer an arrangement of services that help you enjoy your day with ease.

2. Officiant

Most couples are opting to have a friend or family member officiate their wedding. This makes their ceremony a little more personal. However, if you choose to hire an officiant, ask how they typically go through the ceremony. Do they have similar thoughts and ideas as you? Be sure to include your input, and what you’re looking for out of the experience! If you have any traditions or cultural elements that you are planning to include in your ceremony, be sure to let the officiant know, and see if they have any experience with it.

3. DJ

A DJ can be one of the most important vendors on a wedding vendors list because they will set the tone for your wedding party. Whether you would like a laidback reception, or high energy crowd, be sure to hire a DJ that reflects the vibe you are wanting! Be sure to let your DJ know your style of music, and do not forget to provide a list of songs or genres that you do (and do not!) want to be played. This will ensure that you are enjoying your night to the fullest!

4. Wedding Photographer/Videographer

Another very important vendor that you will want to select is your wedding photographer and/or videographer. While searching for a photographer, look at their portfolios to ensure you like their style. Once you meet, get a feel for their personality. Since you will be spending most of your wedding day with your photographer, make sure you get along and feel very comfortable around them. After all, they will be there to capture your most personal moments!

5. Caterer

With all the wedding day festivities, everyone is going to be hungry. Depending on what venue you choose, catering may or may not be included. Luckily, Grand Tradition includes catering services as part of your base package!

Make sure to ask for pictures, samples, reviews, and any information that will help you make the best decisions for your dietary needs on your wedding day.

6. Bakery

Needless to say, everyone looks forward to seeing the cake! It’s a staple element to many weddings. First, look at bakeries in the area and check out some of their past work. Review the baker’s design, details, and even flavors. Whether you choose to go with a traditional tiered wedding cake, or a dessert table, be sure to schedule a tasting with your top bakeries of choice. I mean, cake tasting is all part of the wedding planning checklist!

If you decide on a tiered cake, have an idea of what you would like it to look like. When the baker draws a sketch, be completely honest with your thoughts. Also, compare extras between the bakeries – one may offer a wedding cake stand, while another may provide an extra anniversary cake.

7. Florist

Whether you choose to have a florist create your centerpieces, or you make your own, it’s important that you love how everything turns out! Some key items to tell your florist are your colors/theme, as well as the overall look you’re going for (classic, elegant, tropical, etc.). When selecting your floral designer, see if they have insight on what they think would look good. Go in to see a mock setup – do you agree with their vision? Make sure you and your floral designer are on the same page! Also, when selecting a florist, ask about purchasing vs. renting centerpieces. Are extra fees attached such as a delivery fee or setup fee? Be sure to ask all the questions, so you don’t have to pay to find out later!

8. Don’t Forget the Extra Touches

You may also want to consider other vendors like a photo booth, a live musician, a coffee cart, a caricature artist, etc. These are not necessary, but they could add a fun touch to your wedding day! These extra touches can really attest to the amazing and dynamic couple you are and can be a fun way to share your love with your guests. Whether it be a customized hand painted sign for the front entrance or a customized wedding invitation for each guest, there are many people that are willing to work with your wedding style to make your special day as unique as you are.

See Your Day Come to Life

Now that you know what vendors are needed for a wedding, you’ll want to ensure they will work well together to make your big day exactly as you imagined! After checking off these major tasks on your ultimate wedding checklist, your wedding will be that much closer to perfection.

If you are interested in booking your wedding at a venue like Grand Tradition in San Diego, CA, make sure to visit our website and contact us about any questions you may have. A wedding vendor is there to make sure your day runs as smoothly as possible. Once everything is decided, these professionals will give your wedding day the touch of magic that you feel every day with your partner!